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You've read it right! We will be back at Automechanika Dubai this December 2021!

Executive Assistant

THIS IS YOUR SHINING MOMENT!


We’re on the lookout for an Executive Assistant to join our ever-growing competitive team in Dubai. As an Assistant, you are required to have an excellent communication, multitasking & time management skills to perform a variety of administrative tasks and support our company’s Managing Director responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you are a person that is service-oriented, well-organized, have great time management skills, and be able to act with minimum guidance.


Requirements:

Act as the point of contact among executives, employees, clients, and other external partners for MD’s office. 

Manage information flow in a timely and accurate manner

Manage MD’s calendars and set up meetings, prioritizing the most sensitive and important matters, sending reminders 

Make travel and accommodation arrangements for MD, Senior managers, clients, and guests. 

Format information for internal and external communication – memos, emails, presentations, reports

Prepare meeting agendas and take meeting minutes during meetings and calls

Screen and direct phone calls, and distribute correspondence

Organize and maintain the office filing system – Develop and carry out an efficient documentation and filing system

Prepare agenda for meetings.

Support the Managing Director in the preparation and presentation, reports, proposals, budgets, developing contracts and documentation required for key decision making 

Handling executives’ request and queries appropriately

Perform in a way to make the MD life easier and more productive


Skills & Requirements

Work experience as an Executive Assistant, Personal Assistant or similar role – proven experience as an Executive Assistant, Senior Executive Assistant or in other secretarial position

Full comprehension of office management systems and procedures

Excellent MS Office knowledge

Outstanding organizational and time management skills

Skilled in the use of standard office equipment (e.g. copiers, AVAYA phone, projector, e-calendars, printers, and scanners)

Excellent verbal and written communications skills

Discretion and confidentiality- Ability to treat confidential information with appropriate discretion

Excellent organizational skills, including multitasking, time management, and meticulous attention to detail

Ability to handle pressure and make split-second decisions

Positive, driven, motivated and enthusiastic

Following instructions and having the ability to learn new things

Years of Experience

•       2-5 years of experience in a similar role 


Education


•      Bachelor degree in Business, administration or any relevant filed 

Languages

•      English , any additional language is a plus 

About Us:

In Mineral Circles Bearings, we thrive in an environment where we can freely express who we truly are. Everyone has a safe space where they can share a laugh, corny jokes, a little chat, to discuss their meetings, to share their coffee breaks with, and the like. We are not the usual team who sits in front of the monitor 9-hours a day. We are a cluster of diversified teams who share the same goal that mainly revolves around delivering impeccable technical expertise, customer service, and world-class quality to our current and future clientele.

APPLY NOW

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